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A volunteer driver takes a client to a medical appointment. Care client calls Care in Shepperton to book journey.


≠≠≠≠≠≠≠≠≠≠≠≠≠≠≠≠≠CARE in Shepperton is legally obliged to follow certain rules relating to any personal data that it stores or uses whether in hard copy or on a computer, memory stick, disc or mobile phone. This policy sets out the guidelines that all volunteers must follow to comply with those legal rules .

What personal data is covered?

Some items are stored in the ≠≠≠≠≠≠≠≠≠≠≠≠≠≠≠≠≠CARE in Shepperton Office in a bag, or Committee membersí personal computers / phones / memory sticks or discs.

Obligations about the personal data

  1. The personal data must only be kept for the purposes set out above and not used for any other purposes.
  2. The personal data is confidential and must be stored safely and securely:
    • the Office in a Bag must be handed over from one volunteer to the next personally and not left with any third party;
    • the personal data must not be shown or given to any third party (except in an emergency);
    • any computer or mobile phone holding any of the personal data must be protected by a secure pass code.
  3. The personal data must not be kept for longer than is necessary:
    • Client Details Forms must be destroyed if clients withdraw from the ≠≠≠≠≠≠≠≠≠≠≠≠≠≠≠≠≠CARE in Shepperton scheme, upon notification of the death of a client or if the client has not used the Car Service for more than two years.
    • Volunteer personal details will be deleted when the volunteer leaves the ≠≠≠≠≠≠≠≠≠≠≠≠≠≠≠≠≠CARE in Shepperton scheme.
    • Photos of volunteers or clients must not be stored for longer than they are needed for the administration of the website or to produce ID badges.

The Data Protection Lead appointed by ≠≠≠≠≠≠≠≠≠≠≠≠≠≠≠≠≠CARE in Shepperton Committee will carry out an annual review to ensure that this policy is being followed. A copy of this policy will be given to all volunteers when they join ≠≠≠≠≠≠≠≠≠≠≠≠≠≠≠≠≠CARE in Shepperton.

DATED: 22nd March 2023

Version 2

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